Croeso food and drink event - apply online

Apply online for a trade stand at the Croeso food and drink event.

Fire risk assessment for traders and market stalls (Word doc, 195 KB)

This form is available in Welsh - click on 'Cymraeg' in the top right corner of your screen.

Swansea Council is the data controller for the personal information you provide on this form. Your information will be used to provide you with the service that you have requested and will not be used for any other purpose. We will not share your data with any third parties without your explicit consent unless we are required or permitted to do so by law.

Data protection law describes the legal basis for our processing your data as necessary for the performance of a contract. For further information about how Swansea Council uses your personal data, including your rights as a data subject, please see our corporate privacy notice on our website.
We restrict the number of duplicated product trade stands so we would advise you to get your application in as soon as possible to secure a place.
Guidance

• Trading is for two days of Friday 28 February and Saturday 1 March 2025 (11am - 4pm).
• Complete the application and indemnity agreement.
• Include a copy of your Public Liability Insurance (min. of £5 million) and Fire Risk Assessment.
• Include a detailed description and a photograph of your display (if you have one).
• Space booked must be large enough to incorporate all aspects of your trade stand.
Exhibitor details
1. Contact name*
2. Trading name*
3. Confirm name*
  Please confirm the exact name that you would like to appear on any marketing material
4. Your address
  1. Enter the postcode in the postcode lookup box, click the 'find address' button and then select the correct address from the list.
  2. Address
    
    Postcode lookup
    
    Address
    
    If your address isn't in the list and doesn't automatically populate the fields below then you can enter it manually.
  3. Address*
  4. Postcode*
5. Telephone*
6. Email*
7. Website (optional)
8. On the day contact number (mobile)*
9. Itemised product listing and description*
  You can enter up to 3000 words
About your produce
1. Please select which section would best describe your products*
  
  Dairy
  
  Butcher
  
  Alcohol
  
  Welsh crafts
  
  Vegetarian and vegan
  
  Seafood
  
  Bread and cakes
  
  Street food
  
  Other
2. If 'other' please state
Requirements
1. We are able to offer the following:
  
  • 3m x 3m covered stand £150 (inc. VAT)
  • 6m x 3m covered stand £225 (inc. VAT)
  • Open space (pre-packed food/drink) £30 per metre frontage (max. 6m)
  • Open space (hot food) £55 per metre frontage (max. 6m)
  • Table in food and drink marquee £75 (inc. VAT)
  • Table in a craft marquee (craft only) £50 (inc. VAT)
  
  Please note: we have held last year's stand prices until 31 January 2025. Prices may rise for bookings made after this date.
2. A deposit of 50% for all stand / open space bookings or 100% of table bookings will be required to secure your space.
3. Please select your requirement:*
  
  3m x 3m covered stand - £150
  
  6m x 3m covered stand - £225
  
  Open space pre-packed food - £30 per metre
  
  Open space hot food - £55 per metre
  
  Table in food and drink marquee (limited spaces available) - £75
  
  Table in craft marquee (limited spaces available)- £50
4. Open space pre-packed food - £30 per metre
  1. All open spaces will be allocated 3m depth and up to 6m frontage. You will be required to provide your own stall/weighted gazebo. Costs include 3 days of trade.
  2. Please choose
5. Open space hot food - £55 per metre
  1. All open spaces will be allocated 3m depth and up to 6m frontage. You will be required to provide your own stall/weighted gazebo. Costs include 3 days of trade.
  2. Please choose
6. Please tell us if you intend using a generator on site. Only super silenced diesel generators allowed - No petrol
7. Are you using your own generator?*
  
  Yes
  
  No
9. Would you like us to supply you with power? (Price is subject to location and availability)*
  
  1 x 13 amp socket (£35)
  
  1 x 32 amp socket (£55)
  
  I do not need a power supply
10. Please detail the items requiring power (includng the wattage of each item)
  You can enter up to 3000 words
11. All electrical appliances as supplied by traders must carry an up to date portable applicance test (PAT) certificate and be suitable and safe for use.
13. Will you be cooking on your stand?*
  
  Yes
  
  No
14. Please give details of the nature of your cooking and the equipment you will be using
  You can enter up to 3000 words
15. All gas equipment used on site (including BBQs) must meet British Standards and be suitable for commercial catering use.
17. Tick this box if you are serving alcohol
Sundries available to hire
1. We have the following items available to hire, please select your requirements if applicable
2. Folding plastic chair (£3)*
3. 1.80m plastic trestle table (£6)*
4. Hand wash unit (£80)*
Total cost
1. Market stand / open space
2. Table in marquee
3. Power
4. Chair hire
5. Table hire
6. Hand wash hire
7. Total to pay
8. Once your application has been considered a member of the events team will contact you.
9. Amount to pay today*
10. A deposit of 50% for all stand / open space bookings or 100% of table bookings will be required to secure your space.
Completion of your application
1. There is a maximum limit of 7MB for all files uploaded to this form. If your files are larger than 7MB we may not receive all your documents and it may cause a delay in processing your application.
2. Along with your form submission, please provide the following (if applicable):
3. A copy of your Public Liability Insurance*
4. A Fire Risk Assessment*
5. A photo of your stand and products (optional)
6. A copy of your PAT test certificate (optional)
7. A copy of your Gas certificate (optional)
Terms and conditions
1. By submitting your application, you (the trader/exhibitor) agree to all application criteria and booking terms and conditions as shown on the event webpage www.swansea.gov.uk/croesotermsandconditions
2. Confirm*
Indemnity Agreement (a copy will be emailed to you)
1. All suppliers, exhibitors, traders, caterers, societies, organisations and individuals involved with the ‘Swansea Council’ are required to complete and agree with this Indemnity Agreement.
  WHEREAS THE COUNCIL OF THE CITY AND COUNTY OF SWANSEA OF CIVIC CENTRE, OYSTERMOUTH ROAD, SWANSEA SA1 3SN (hereinafter called "the Council") has agreed to grant
2. Name*
3. of
4. Organisation name*
5. (hereinafter called "the trader") have agreed to permit the use of the City Centre in the City and County of Swansea from Friday 28 February until Saturday 1 March 2025 for the purpose of Croeso St David's Food Festival.
  The Council will charge the trader
6. Amount*
7. This amount is paid by the trader to the Council in consideration of the Council entering into this agreement. This amount is subject to change, pending any discounts that might be applied for new businesses. The parties acknowledge and agree that this amount constitutes sufficient and adequate consideration for the purposes of this agreement.
  NOW IN CONSIDERATION of such permission and payment as aforesaid the undersigned for and on behalf of the Trader HEREBY UNDERTAKES AND AGREES that:
8. INDEMNITY
9. The trader shall take every reasonable precaution not to damage or injure any property or persons.
  
  Without prejudice to the Council's remedies for breach of contract, the trader shall fully indemnify the Council and its staff against any liability, loss, costs, expenses, claims or proceedings in respect of;
  1. death or injury to any person;
  2. loss or damage to any property excluding indirect and consequential loss;
  3. infringement of third party Intellectual Property Rights;
  4. any other loss.
  which might arise as a direct consequence of the actions or negligence of the trader, his staff or agents in the execution of the Contract.
  
  This condition shall not apply where the damage; injury or death is a direct result of the actions, or negligence of the Council or its staff.
10. LIMIT OF TRADERS LIABILITY
11. The limit of the trader's liability for each and every claim by the Council, other than for death or personal injury, whether by way of indemnity or by reason of breach of contract, or statutory duty, or by reason of any sort shall be five million pounds.
  
  INSURANCE
  
  The trader shall insure and maintain insurance against liabilities under the indemnity in this agreement in the following sums:
  1. Public Liability for a sum of not less than five million pounds per claim; and
  2. Employer's liability insurance for a sum of not less than five million pounds per claim;
  If specifically required by the Council, nominated insurances shall be in the joint names of the trader and the Council.
  
  The trader shall, upon request, produce to the Council documentary evidence that the insurances required are fully paid up and valid for the duration of the permission.
12. ACCEPTANCE
  
  Should the trader fail to accept this agreement for any reason but the trader still trades at the above mentioned event, then this shall be deemed as acceptance of these terms and the terms of this agreement shall apply to the event nonetheless.
  
  Signed for and on behalf of THE COUNCIL by SPECIAL EVENTS CITY AND COUNTY OF SWANSEA
  
  Signed for and on behalf of THE TRADER by
13. Signed*
Would you like to receive emails informing you of our future events?*
1. Yes, I would like to be placed on your mailing list
2. No, I would not like to be placed on your mailing list
Marketing
1. How did you hear about this event?*
Important: When you click 'submit' you will be taken to our payment system. Please ensure that you fully complete your bank details and progress to the confirmation of payment, or your payment will not be processed.

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Last modified on 15 February 2024

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Croeso food and drink event - apply online

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