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Registering a death

A death should be registered within 5 days of the date of death in the district in which it occurred.

How do I register a death?

For deaths that occur in Swansea, you must register the death at the Register Office, Civic Centre, Swansea SA1 3SN. Deaths are registered by appointment only. Please call us on 01792 637444 to make an appointment.

If you are unable to attend the Register Office in Swansea, you may be able to make a declaration at your local Register Office. Please contact us on 01792 637444 for more information.

Who can register a death?

People who have a legal responsibility to register a death include:

  • A relative.
  • A person present at the death.
  • The occupier of the premises where the death occurred if he/she knew about of it.
  • The person responsible for arranging the funeral (this does not include the funeral director).

What information will the registrar need and what documents should I bring to the appointment?

A Registrar will talk to you privately at the Register Office and will ask you for:

  • The date and place of death.
  • The full name and surname of the deceased person (and the maiden surname if the deceased was a married woman/civil partner).
  • The date and place of birth.
  • The occupation of the deceased and, if the deceased person was married or in a civil partnership, the full name and occupation of their spouse or civil partner.
  • Their usual address.
  • The date of birth of a surviving spouse or civil partner.
  • Details of any public sector pension e.g. civil service, teacher or armed forces.

It is essential that you bring the Medical Certificate of Cause of Death that has been issued to you by the hospital or doctor. Without this the registration cannot take place. Please note that the procedure is different if a post mortem has been held.

It would be useful for the registrar to see the deceased's birth certificate and marriage/civil partnership certificate (if applicable). Please also bring the deceased's NHS Medical Card if it can be easily located.

Once the registration has been completed, the Registrar will ask you to check that all the details are correct before signing the Register. You should check the information carefully before signing as any errors found after the registration has been completed will involve a formal correction procedure.

Is the procedure different if the Coroner is involved?

Please be aware that there are times when the doctor or registrar needs to contact the Coroner. On such occasions, the registration might be delayed. If a post mortem or inquest has been held, the Coroner will keep you informed of the process. Please contact us on 01792 637444 for any more information.

What documents will the registrar give me?

You will be given a green or yellow form that your funeral director will need to proceed with funeral arrangements. You will also receive a form to notify the Department for Work and Pensions.

Death Certificates will be available to purchase for a fee of £4.00 each.

What is Tell Us Once?

Tell us onceOpens new window is a service run by the Department for Work and Pensions. At the time of the registration, the registrar can provide you with a unique reference number which can be used to notify various government and local authority departments of the death eg The DVLA, The Passport Office, DWP. More information will be given to you by the registrar at your appointment.

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